Are you using paper-based systems for injuries in your school?

In the 2023/24 academic year over 5,000,000 injuries, illnesses, and medication administrations were recorded, tracked and managed on Medical Tracker.

What is Medical Tracker?

100,000+
users

use Medical Tracker across 2,700+ schools

11,200,000+
injuries

have been recorded on Medical Tracker

2,700+
schools

use Medical Tracker

1,400,000+
students

are safeguarded using Medical Tracker

In January 2024 Medical Tracker received the Highly Commended Award for the best leadership and management solution at the prestigious BETT Awards. This accolade is a testament to our commitment to revolutionising health management in educational institutions, enhancing communication, and fostering a safer learning environment.

Our Co-founder, Luke O'Dwyer, stated "Receiving the highly commended award at the BETT Awards 2024 is a momentous achievement for Medical Tracker. This achievement is a testament to the hard work and dedication of our entire team, and we are committed to continuing our mission of enhancing school and trust environments through innovative technology and data-driven solutions."

Luke O'Dwyer, Medical Tracker Co-founder, completed the Certificate in School Business Management with the National Association of School Business Managers (now ISBL) in 2012 while working as a School Business Manager before leaving his role to launch Medical Tracker in May 2015.

In March 2024, Medical Tracker was approved as an ISBL partner after undergoing a rigorous vetting process. This process included gathering multiple references from our customers.

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Luke O'Dwyer's leaving assembly in December 2014

Our forms are designed to comply with legal guidelines, featuring customisable mandatory fields with intuitive drop-down menus or auto-fill options to ensure accurate and complete entries, tailored to each school's needs in Medical Tracker.

Popular benefits

Easy to use & compliant drop-downs
Completely customisable
Record in under 30 seconds

Our ready-made, editable templates automatically populate with saved record details and, using contact information from your MIS, can be instantly sent with an audit trail at the press of a button, while staff members receive automated notifications based on their specific roles.

Popular benefits

Standardised communication across your school
Full audit trail of all communication
Send notifications with the click of a button

Medical Tracker's pre-built accident investigation forms simplify managing serious incidents by collecting key details such as activity type, witness statements, and health and safety factors, keeping all information in one place.

Popular benefits

Pre-built and customisable forms
Up to 10 witness statements per incident
Accident investigation sign off process built-in

Medical Tracker centralises data collection into one software, streamlining the recording, tracking, and management of injuries, illnesses, near misses, notifiable diseases, mental health, witness statements, accident investigations, IHCPS, medication administration, medication expiry, stock control, and communication with parents/carers.

Popular benefits

Staff access one centralised system
Data is always kept in-line with GDPR regulations
Access to data can be controlled with user permissions

Medical Tracker's custom reporting capabilities empower schools to generate insights into health and safety trends, areas for improvement, and compliance issues, supporting decision-making and continuous improvement, with 25 pre-built reports, unlimited custom reports, customisable dashboards, and the ability to drill down into and export data to Excel.

Popular benefits

Proactive rather than reactive
Data-driven decision making
Reports can be shared across teams

Medical Tracker promotes engagement among parents, carers, staff, and students by facilitating real-time communication, transparency, and collaboration in managing health incidents, enabling online approval of IHCPs and medication consent forms, and ensuring parents can stay informed and involved in their child's health needs from a distance.

Popular benefits

Time-saving and efficient
Parents/carers have improved confidence
Paperless communication

Data in the UK

All personal data and backups are stored, processed and managed in the UK

Encryption

All data is encrypted in transit and at rest

Penetration testing

External penetration testing carried out at least annually

Cyber Essentials +

UK Government standard for improving IT security and guarding against cyber attacks.

ISO 27001

An esteemed international information security standard

GDPR compliant

All staff complete GDPR and information security training

Pre-employment checks

All Medical Tracker staff are DBS checked, and staff starting after May 2023 are BPSS checked

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Step 1: ✉️ Log-in

As soon as you invest in our solution you will have access to your Medical Tracker account.

You can add unlimited additional users.

🕛: Straight away

MT Integration

Step 2: 🔄 MIS integration

You will receive a data sharing email from Wonde or Xporter so Medical Tracker can integrate with your MIS. Once approved student, staff, parent/carer and medical condition information will sync every 24 hours.

🕛: Within 60 minutes of authorising data sharing

Customer Success Agent

Step 3: 💻 One-to-one training

You will receive a link to organise an online training session with your dedicated Customer Success Agent to guide you through setting up Medical Tracker for your school.

🕛: At the time/date you choose and lasts 30-60 minutes

MIS logo banner (2)

Step 4: 🎧 Ongoing support

Throughout your time with Medical Tracker you will have access to ongoing support through email, phone or our self-service online helpdesk to make sure you succeed.

🕛: Available when you need from 9am-5pm Monday to Friday

“ISBL are pleased to welcome Medical Tracker as one of our approved partners. There services is invaluable for school leaders in both helping to track critical information across the school as well as supporting the identification of common risks and developing mitigations.”

Bethan Cullen, Deputy CEO

ISO-Certificate

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Screenshot 2024-10-22 at 15.45.32

What will happen during the demonstration:

✔️ Personalised Experience: See how Medical Tracker fits your school’s needs.

✔️ Live Q&A: Get your questions answered in real-time by our experts.

✔️ Full Feature Walkthrough: Explore all key features and functionalities.

✔️ Efficiency & Compliance: Discover how we streamline health management processes.

✔️ Tailored Recommendations: Receive advice on how Medical Tracker can benefit your school.

✔️ Data-Driven Insights: Learn how our software improves reporting and compliance.

✔️ Time-Saving Solutions: See how quickly you can transition from paperwork to digital tracking.

Have a question? Contact us on 0203 868 0776 (option 2) or sales@medicaltracker.co.uk

Organise a FREE 25 minute online demonstration at a time that suits you:

First Name*

Last Name*

Email*Work email address only

Phone number*Please add your phone number

School, Trust or Company Name*

RegionPlease select the county where your school is located. For Multi Academy Trusts or companies please select the county where your Head Office is located.

How did you hear about us*

Are you using paper-based systems for injuries in your school?

In the 2023/24 academic year over 5,000,000 injuries, illnesses, and medication administrations were recorded, tracked and managed on Medical Tracker. What is Medical Tracker?

100,000+ users

11,200,000+injuries

2,700+schools

1,400,000+students

What is Medical Tracker?

The real impact of Medical Tracker?

Add a Headline

Integrates seamlessly with your existing systems:

Medical Tracker was launched by an ISBL qualified SBM in May 2015

Why do schools love using Medical Tracker?

Popular benefits

Popular benefits

Popular benefits

Popular benefits

Popular benefits

Find out how Rachel Coombs and Vicki Jackson use Medical Tracker in their schools:

🏆 Award-winning software

Keeping your data safe

Data in the UK

Encryption

Penetration testing

Cyber Essentials +

ISO 27001

GDPR compliant

Pre-employment checks

Medical Tracker is already easy to use. But we’re here to get you started and support you throughout your contract.

“ISBL are pleased to welcome Medical Tracker as one of our approved partners. There services is invaluable for school leaders in both helping to track critical information across the school as well as supporting the identification of common risks and developing mitigations.”

Our certificates

Pricing

Are there onboarding costs?

How can we justify the cost of Medical Tracker in our school budget?

Can we upgrade or downgrade our subscription if our student numbers change?

Is there a demo available before we commit?

What factors determine the cost of Medical Tracker for our school?

Talk to one of our experts

Organise a FREE 25 minute online demonstration at a time that suits you:

In the 2023/24 academic year over 5,000,000 injuries, illnesses, and medication administrations were recorded, tracked and managed on Medical Tracker.

What is Medical Tracker?

100,000+
users

11,200,000+
injuries

2,700+
schools

1,400,000+
students

Medical Tracker was launched
by an ISBL qualified SBM in May 2015

Find out how Rachel Coombs and Vicki Jackson use
Medical Tracker in their schools: